東華三院

[REF: A3/PS/BCAD/NET]

Location: Sheung Wan

Roles & responsibilities:

• Liaise closely with the secretary of the Chairman’s company office to maintain the up-to-date appointment schedules of the Chairman at all times and arrange related logistics;
• collect meeting papers and speeches for the Chairman, and facilitate his/her participation in meetings and the discharge of his/her role in the Group’s events and functions, ensuring that both hard and soft copies are prepared in a timely manner;
• maintain the filing system of the Chairman Office to ensure that all files and documents are kept systematically and properly, including handling incoming correspondence and confidential file movement;
• held responsible for checking the attendance of Advisory Board Members, former and current Directors, senior executives as well as other guests at meetings and functions of the Group, prepare and compile the attendance records—such as RSVP lists and event-day updates—for Divisions/Offices concerned to ensure accurate reference is provided;
• monitor the latest attendance of events and functions, send out reminders and forward updated information promptly to Divisions/Offices concerned;
• provide logistic support for meetings held in the Chairman’s Office;
• provide onsite support to the Chairman at the Group’s events and functions from time to time; and
• assist in any ad hoc duties if required.

The ideal candidate should have/be:

• F.5 graduate with 5 passes in HKCEE including Chinese Language, English Language (Syl. B) & Mathematics or equivalent;
• at least 4 years’ relevant experience in a sizeable company/organization and completed formal secretarial training;
• biliterate and trilingual in Cantonese, Putonghua and English;
• strong organizational and multitasking skills with attention to detail;
• team-oriented with good interpersonal and communication skills;
• high sense of responsibility, proactive and capable of working independently in a fast-paced environment; and
• demonstrates integrity, maturity and discretion, and able to maintain confidentiality.

(Please specify in the resume or application form the HKCEE results/relevant qualifications/working experience you have attained in detail.)

Compensation & employment terms:

The successful candidate will initially be offered a 1-year contract with a remuneration package which will be commensurate with his/her background and experience. The continuation of employment and employment terms thereafter will be subject to mutual agreement. Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships. The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

Application:

Please send your resume or a completed application form <F601(n)> with indication of your current and expected salaries to the Head of Human Resources Division, Tung Wah Group of Hospitals at 4/F., Wong Fung Ling Memorial Building, 12 Po Yan Street, Hong Kong by 19 November 2026.  Application forms are obtainable in person or can be downloaded from http://www.tungwah.org.hk.  The reference code should be marked both in the letter and on the envelope.  For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting.  Underpaid mail items will not be accepted by Tung Wah.  In accordance with the Tung Wah’s personal data policy, personal data provided by the applicants will be used strictly for recruitment purpose only.  Applicants not invited to attend an interview within 3 months after the deadline may assume that their applications are unsuccessful.

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER